A designer across three projects
Recent work keeps the week’s projects and tasks close at hand. Starting a timer on another task stops the running one in the same action.
Time tracking
Accurate time, without the administrative drag.
A timer for the work in front of you, a week grid for the work you remember later, and a submission flow that gets approved time to invoicing without chasing anyone.
Plans: Timer, time entries and weekly timesheets on every plan. Approvals on Studio and Scale.
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Timer running
Logo system refinements
KIT-001 Kite brand identity · Round 4
Elapsed 01:24:36
Recent work
- 2h 15m
Wordmark spacing study
KIT-001 Kite brand identity
- 1h 30m
Design QA with developers
HAR-002 Harbor & Co website
- 3h
Appointment booking screens
MER-003 Meridian patient app
Tom Lindqvist · This week
Hours as h:mm
| Project | Mon | Tue | Wed | Thu | Fri | Total |
|---|---|---|---|---|---|---|
| KIT-001 Kite brand identity | 3:30 | 3:30 | 3:00 | 3:30 | 3:00 | 16:30 |
| HAR-002 Harbor & Co website | 2:00 | 2:00 | 2:30 | 2:00 | 1:30 | 10:00 |
| MER-003 Meridian patient app | 2:00 | 2:00 | 2:00 | 1:45 | 2:15 | 10:00 |
| INT-006 Studio operations | 0:30 | – | 0:30 | 0:30 | 0:30 | 2:00 |
| Day total | 8:00 | 7:30 | 8:00 | 7:45 | 7:15 | 38:30 |
38h 30m logged this week
Submitted for approvalKite and Harbor & Co hours go to Priya Nair, Meridian to Leo Park and studio operations to Daniel Reyes.
Sample data from Northline Studio, a fictional studio. The timer, recent work and week grid are replicas of the product screens.
How it works
From the first minute to approved time
Capture
Start a timer from Today or from recent work, or type a duration for something already done. One timer runs per person, whichever tab or device you use.
Correct
Edit, split or duplicate entries. Work that crosses midnight is split at the local day boundary, so every work date stays right.
Submit
Send the week when it is complete. Each project’s hours go to that project’s lead rather than to one overloaded inbox.
Approve
Leads approve or return time with a comment. Submitted and approved time is locked on the server, and reopening it is recorded with a reason.
Bill
Approved billable time becomes available to invoice, once, at the rate that was in force when it was logged.
In practice
Where it makes a difference
A lead closing the week
Submitted time arrives by project and person, with descriptions and revision rounds, so the lead reviews the work instead of a spreadsheet.
Rounds on an identity project
Entries can be logged against a deliverable’s revision round, so time beyond the included rounds is visible while it is happening.
A patchy connection
If the connection drops, new entries and timer stops are kept on the device and sent when you reconnect, without creating duplicates.
Limits
What it does not do
Stated plainly, so you can decide with the whole picture.
- There is no passive tracking. Studioflow does not watch screens, apps or browsing; time is what people record.
- Calendar-assisted drafts need an optional calendar connection set up by an admin. Until then, nothing is read from anyone’s calendar.
- There are no native desktop or mobile apps. The web app works in current browsers on desktops and phones.
- Approvals are part of Studio and Scale. On Core, time is invoiced without an approval step.
Questions
Common questions
Can people change time after it is approved?
Not directly. Submitted and approved time is locked on the server. A lead with permission can reopen it to correct something, and the reopening is recorded in the audit log with its reason.
Which duration formats can I type?
90m, 1h 30m, 1:30 and 1.5h all work. Bare numbers can be ambiguous, so the field shows how it read them before anything is saved.
Do new rates change old entries?
No. Each entry keeps the billing and cost rates in force when it was logged. New rates apply to new time, and the invoice uses the snapshotted rate.
Can I add yesterday’s time without leaving the page?
Yes. Type a duration into yesterday’s cell in the week grid, or add an entry with a start and end time.
Is billable time rounded?
Only if your workspace sets a billing increment, and only on the invoice. Logged durations and costs stay exactly as recorded, and the adjustment is shown before you invoice.
A clearer picture of the work. A stronger studio.
14-day trial of Studio. No card required.
