Comparison
Studioflow and Harvest, compared fairly.
Harvest is an established tool for time tracking and invoicing. Studioflow is built around the scope, margin and planning questions design studios face every week. This page sets out what we know about each, and where to check for yourself.
Last reviewed October 2026· checked against Harvest’s public website on October 7, 2026
Audience
Who each one is for
Harvest
Harvest positions itself as time tracking, reporting and invoicing for teams doing many kinds of work. If your studio mainly needs straightforward time tracking and invoicing, and it already serves you well, it may be all you need.
Studioflow
Studioflow is for design studios that want time, scope and revision rounds, margin forecasts, planning and invoicing in one model, built on the same records, with every number explained.
Side by side
Capabilities, as each one describes them
Studioflow entries come from its plan configuration. Harvest entries only state what its features page listed on the review date; where we could not verify something, we point you to Harvest’s own documentation instead of guessing.
| Capability | Studioflow | Harvest |
|---|---|---|
| Time | ||
| Timers and timesheets | Every plan, with a week grid and copy from the previous week | Listed on Harvest’s features page |
| Timesheet approvals | Studio and Scale, routed to each project’s lead | Listed on Harvest’s features page |
| Expenses | Every plan, with receipts | Listed on Harvest’s features page |
| Projects and margin | ||
| Project budgets | Every plan, in hours, cost or a fee cap | Listed on Harvest’s features page |
| Revision rounds and change requests | Studio and Scale | Check Harvest’s current documentation |
| Margin forecast from remaining effort | Studio and Scale | Check Harvest’s current documentation |
| Team planning and what-if scenarios | Studio and Scale; scenarios one at a time on Studio, multiple on Scale | Check Harvest’s current documentation |
| Billing and reporting | ||
| Invoices from tracked time | Every plan, plus milestones, expenses and retainer periods | Listed on Harvest’s features page |
| Reporting | Standard reports on every plan; custom and scheduled reports on Studio and Scale | Listed on Harvest’s features page |
| Online client payments | Every plan, through your own Stripe account | Check Harvest’s current documentation |
| Client portal for shared projects | Studio and Scale | Check Harvest’s current documentation |
| Platform | ||
| Connections | Google sign-in and Stripe payments today. Calendar, Slack, task tool and accounting connections are optional and need setup. | Harvest lists its integrations on its website |
| Pricing | Per internal seat, client guests free; proposed pricing awaiting review | See Harvest’s pricing page |
Source for Harvest entries:Harvest features
Workflow
What Studioflow is built around
Statements about our own product, which you can check in the sample studio. They are not claims about what Harvest lacks.
Scope connected to margin
Deliverables carry their included revision rounds, change requests carry their own fee, hours and cost, and the margin forecast moves with reviewed remaining effort.
Proposed kept apart from committed
Change requests and planning scenarios never alter committed totals until they are accepted and applied, and each can be applied once.
Planning beside actuals
A staffing change shows its effect on capacity and on the project’s forecast cost before anything is committed.
Billing readiness before invoices
Missing approvals, unassigned time and work not yet invoiced are listed before you draft, and every source can be billed only once.
Moving your data
Moving from Harvest
Export your data from Harvest as CSV files, following Harvest’s documentation for its current export options, then import them here.
- 1Upload
- 2Map columns
- 3Match records
- 4Formats
- 5Preview
- 6Dry run
- 7Import
- 8Results
What carries over, and what cannot
- Clients, projects, people references, tasks, time entries and expenses, where the files contain them, plus references to past invoices.
- Payment settlement, approval decisions and the audit trail of the original documents cannot be recreated from a CSV file.
- People from your history become archived names for attribution, with no login, no invitation and no paid seat.
- A file imported twice is recognised, and an import can be undone for records not used or changed since.
Honestly
When Harvest may suit you better
- Your studio mainly needs time tracking and invoicing, and the scope and margin questions on this page are not ones you have.
- Your workflow depends on connections that Studioflow offers only as optional adapters needing setup, or not at all.
- Your work is not project-based client work, so revision rounds, change requests and project margins do not apply.
Questions
About this comparison
Can I import my Harvest data?
Is Studioflow cheaper than Harvest?
Who wrote this comparison?
Is Studioflow affiliated with Harvest?
See the workflow on a full sample project, or start with your own data.
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